G Suite Migration for Microsoft ® Outlook (GSMMO) is a desktop utility that lets Microsoft Outlook users import existing mail, personal contacts, and calendar events from a Microsoft Exchange account or PST file into any G Suite account. You can configure and run your migration by stepping through an easy-to-follow wizard. Google Apps Sync for Microsoft Outlook® Google Apps Sync for Microsoft Outlook is a plug-in for Microsoft Outlook 2003, 2007, 2010 or 2013 that lets you use Outlook to manage your Google Apps.
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Overview
This is a step-by-step guide to migrating to Google Apps from Microsoft Outlook using Google Apps Migration for Microsoft Outlook (GAMMO). GAMMO is a free tool provided by Google to perform a client-side migration to Google Apps.
This guide will go over the main steps for a successful switch to Google. Use it to plan ahead, prepare for, and complete your migration. After reading this guide, you should have a very solid concept of what lies ahead for you and your users as you make the transition to Google Apps.
The GAMMO Guide is in plain English and avoids too many technical details–we have left that for the related Google support pages linked throughout. Be sure to check out Google’s administrative setup page to help you prepare for the migration process and a GAMMO user help page for navigating the actual tool. There is also a great Deployment Resource Center, but it can be a little overwhelming if you’re just getting started.
Google Apps Migration for Microsoft Outlook is compatible with:
You’ll need to install the tool on a computer running: Mixman dm2 software.
Step 1: get everyone ready for the switch
Make sure the right people are on board
Even if you are in a position to authorize this change, you should get sponsorship from everyone you can. This includes executives, the IT department, and your users. If you face resistance from any of the aforementioned people, your migration will not go smoothly. Ideally, you will have most of your users behind you once they understand the usability, IT, and cost benefits of making the switch. Be communicative ahead of time Let everyone know what is coming and how it affects them. Your users need to know about any service disruptions and forthcoming software changes. It’s best if the users understand the reasons for the change as well–they are more likely to embrace it once they understand how Google Apps benefits everyone. If you plan on allowing users to migrate their own data with GAMMO, instruct them ahead of time about how to use the tool. Create a schedule and leave time to resolve issues Few migrations happen flawlessly. Google Apps Migration for Microsoft Outlook gives users the luxury of migrating data at their own convenience, but be ready for some minor errors and allow time to get them sorted out. Many users will likely need assistance running the tool. Be patient and give support You must recognize the importance of proper change management. Every organization will have different needs to achieve user proficiency in Google Apps. There are many options for training users, from resources like the BetterCloud Monitor and eLearning courses to seminar training and Google support pages. In any case, the IT department should be available in the weeks following the migration to help with any Google Apps growing pains.
These folders contain multiple apps, which helps keep things organized. To access apps in the folder, tap the Folder icon. • The Apps drawer displays apps alphabetically. How to restore internet connection. • Some phones allow you to create folders in the Apps drawer.
Step 2: make technical preparations
Prepare Google Apps
If you haven’t signed up for a Google Apps account, go ahead and do that here. GAMMO works with every version of Google Apps, including the free edition. In the control panel, enable the Email Migration API, set the correct time zone, and Google Apps will be ready to receive data from the migration tool. Create user accounts Depending on how you manage your users now, you may have some different options to do this. If you use Microsoft ActiveDirectory or another LDAP server, Google Apps Directory Sync will automatically handle provisioning. Alternatively, you can export a CSV-formatted list of email addresses from your Exchange server. Upload this list into Google Apps from the Advanced tools section of the control panel and Google Apps will create an account for each email address. Manual user provisioning is possible but very time consuming, and is only recommended for organizations with a small amount of users. Set up GAMMO on your Microsoft Windows client machines Download Google Apps Migration for Microsoft Outlook and install it on your client computers, or have your users do so on their own machines. Step 3: configure delivery and migrate your data
*DO NOT perform these steps until you are ready to interrupt email service to your legacy system and start receiving mail in Google Apps.
Edit your MX records DNS servers currently direct all incoming email traffic to your Exchange server. You can make all incoming mail head to Google Apps now that your user accounts are ready to go. Log in to your registrar account, and add the following MX records and priorities:
Set the Time To Live (TTL) option to 300 seconds (5 minutes) if it exists
Delete your former MX records, and make sure you save all changes. Incoming email is now being delivered to Google Apps. However, it can take up to 2 days for these changes to propagate through the Internet’s DNS servers. Transfer your data It’s time to start up GAMMO and upload your data. This guide will not cover the detail s of this process as the tool itself features a very user-friendly wizard to walk you or your users through the process of importing data from Outlook and uploading it to Google Apps. If you need additional support, this Google support page has a great walkthrough for using GAMMO.
Congratulations! You have just migrated to Google Apps. Your users can now log in to their Google Apps accounts for access to Mail, Calendar, and Contacts.
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